The Office of Civic & Community Engagement has two 7-passenger minivans available for rent to Wake Forest students, faculty, and staff. The vans can be rented for purposes connected to the OCCE’s mission, and may include:
- Transporting volunteers to service opportunities
- Taking a class to a community partner site for service learning
- Hearing a speaker off-campus
Any member of the WFU community planning to drive the van(s) must attend the Van Driver Safety Course. For more information, visit the PDC website.
Before making a request, please review our policies below.
Drivers and passengers are all responsible for ensuring the vehicles are operated in an appropriate and safe manner. As such, in the event that a driver or group fails to comply with these requirements, the students and/or the student organization may be subject to discipline under the Code of Student Conduct. Without limiting the potential sanctions that may be imposed for such violations, the loss of privileges for renting vehicles may be imposed.
Making a Reservation
Reservations can be submitted up to three (3) months in advance. Requests made more than three months in advance will not be considered and will need to be resubmitted at a later date.
Reservations should be made at least two (2) weeks prior to your proposed rental date, and are approved on a first-come, first-serve basis. All information must be complete at the time of reservation. Names and information for all drivers must be submitted with the reservation form. Reservations submitted without driver information will not result in vans/dates being “held” until the information is provided.
You will receive an email indicating whether your reservation has been approved or denied. If you do not receive an email, please firstname.lastname@example.org.
There is no cost for renting the vans when used locally throughout the Winston-Salem area. However, if vans are driven outside of Winston-Salem or out of state, we ask that they are returned with a full tank of gas. Failure to do so will result in a charge to the office or individual renting the van.
Additionally, if vans are returned in poor condition and require cleaning, the individual or group responsible for the reservation will be charged a cleaning fee (minimum fee: $25.00).
If vans are returned to the incorrect parking spot, resulting in a ticket, the individual or group responsible for the reservation must pay the balance of the ticket.
Cancelling a Reservation
Cancellations must be made at least 24 hours prior to van pickup time.
OCCE vans may only be operated by approved student and faculty/staff drivers. At no time should anyone who has not been approved and/or trained as a driver operate these vehicles. All drivers must complete a one-time online training course. To register for a training session, email email@example.com.
Each driver must pick up and sign for van keys. A valid Drivers License must be provided for review when securing keys and forms.
The driver or passenger(s) should ensure that a cell phone is in the possession of the traveling party for emergency contact purposes. Drivers should not text or call while operating the vehicle.
Getting the Van
Van keys must be picked up by the person who is going to be driving the van.
Van drivers may pick up van keys from the Office of Civic & Community Engagement in room 503 on the 5th floor of Benson University Center . Please have your Driver’s License ready. The Office is open Monday-Friday, 9 AM-5 PM. Please pick up your keys, the hour before your reservation, or between 3:30-4:30 PM, if you are using the van after business hours.
When picking up keys, the driver will receive a Trip Ticket, please keep this and turn it back in at the end of your reservation with the keys.
Vans can be found in designated Facilities Management parking spaces in Lot J, behind Angelou Hall, at the right rear of the parking lot.
Please inspect your van prior to leaving campus and report a low gas tank, cleaning issues or damage to Jennifer Rubin.
At no time should van passenger occupancy exceed 7 individuals.
To the extent possible, distribute luggage/baggage evenly throughout the vehicles when in use/transport.
Do not remove any seats from the vehicles.
Vehicles must be locked when not in use during the reservation period.
There should not be any items or racks placed on or affixed to the roof of the vehicles.
In case of an accident or emergency, do not move the vehicle. Contact the local Police Department (if possible) and University Police (336-758-5911). Please notify an OCCE staff member once proper authorities have been notified.
If driving the van out-of-state, students must have a faculty or staff member accompany them on the trip.
No transporting/consuming of alcoholic beverages and/or smoking is permitted in the OCCE vans.
Drivers should never use cell phones while operating Division vehicles. Any violations may result in a loss of privileges.
Returning the Van
Please return your van within 1 hour of your return to campus.
Vans must be returned to their designated parking spaces in Lot J behind Angelou Hall. Lock the van upon parking and returning it. Failure to do so may result in additional charges.
Please remove all trash/debris accumulated during your trip. When returned, vans should be in the same condition in which they were received. If the OCCE staff cleans the vehicle after use, cleaning fees will be charged to the individual or department making the request. The minimum cleaning fee is $25.
Failure to do any of the following: returning the van in good condition, returning the keys on time, or misrepresentation of approved drivers, will result in the loss of future vehicle use for the individual and/or organization.