OCCE Van Rental
The Office of Civic & Community Engagement has two 7-passenger minivans available for rent to Wake Forest students, faculty, and staff. The vans can be rented for purposes connected to the OCCE’s mission, and may include:
- Transporting volunteers to service opportunities
- Taking a class to a community partner site for service learning
- Hearing a speaker off-campus
Any member of the WFU community planning to drive the van(s) must attend the Van Driver Safety Course. For more information, visit the Learning and Development (HRLD) website.
Before making a request, please review our policies below.
Rental Policies
Drivers and passengers are responsible for ensuring that vehicles are operated safely and appropriately. If a driver or group fails to comply with these requirements, the students and/or student organization involved may be subject to disciplinary action under the Code of Student Conduct. Potential sanctions may include, but are not limited to, the loss of privileges to rent University vehicles.
OCCE vans may only be used to transport individuals affiliated with Wake Forest University, including students, faculty, and staff. If you need to transport individuals who are not affiliated with the University, please make alternative transportation arrangements.
Reservations may be submitted up to three (3) months in advance. Requests submitted more than three months before the proposed rental date will not be considered and must be resubmitted once they fall within the reservation window.
Reservations must be submitted at least two (2) weeks before the proposed rental date and are approved on a first-come, first-served basis. All required information must be complete at the time of submission, including the names and information for all drivers. Reservations submitted without complete driver information will not be held or considered complete until the missing information is provided. Van availability is not guaranteed while information is outstanding.
You will receive an email notifying you whether your reservation has been approved or denied. If you do not receive an email, please contact for an update.
There is no cost to rent OCCE vans for local travel within the Winston-Salem area. However, vans used for travel outside of Winston-Salem, including out-of-state travel, must be returned with a full tank of gas. Failure to refuel the van before returning it will result in a charge to the renting office or individual.
Vans must be returned in clean and appropriate condition. If a van is returned in a condition that requires additional cleaning, the individual or group responsible for the reservation will be charged a cleaning fee of at least $25.00.
Vans must be returned to their designated parking spaces. If a van is parked incorrectly and a ticket is issued as a result, the individual or group responsible for the reservation will be responsible for paying the ticket.
Cancellations must be submitted at least 24 hours before the scheduled van pickup time.
OCCE vans may only be operated by approved student, faculty, and staff drivers. Anyone who has not been approved and completed the required training is prohibited from operating an OCCE van. All drivers must complete a one-time annual online training course. To register for training, please email .
Each driver must pick up and sign for the van keys and present a valid driver’s license for verification when collecting the keys and completing the required paperwork.
For safety and emergency purposes, at least one person in the traveling party must have a cell phone available during the trip. Drivers must not text or make phone calls while operating the vehicle.
Van keys must be picked up by the approved driver who will be operating the vehicle. Keys are available from the Office of Civic & Community Engagement (OCCE), located in Room 503 on the fifth floor of Benson University Center. Please have your valid driver’s license ready for verification.
OCCE is open Monday–Friday, 9 a.m.–5 p.m. For reservations during regular business hours, please pick up your keys at least one hour before your scheduled pickup time. For reservations beginning outside of regular business hours, keys must be picked up between 3:30 and 4:30 p.m. on the day of your reservation.
When picking up the keys, the driver will receive a Trip Ticket. Please keep the ticket with you during your reservation and return it along with the van keys at the end of your trip.
OCCE vans are parked in designated Facilities Management parking spaces in Lot Q, in front of the Waker Space building.
Before leaving campus, please inspect the van for any existing damage, cleanliness issues, and fuel level. Report any existing damage, cleaning concerns, or a low fuel level to before departing. This helps ensure that any preexisting issues are documented before your trip begins.
Passenger Capacity: Van occupancy must never exceed seven (7) individuals, including the driver.
Luggage and Baggage: Distribute luggage and other items as evenly as possible throughout the vehicle to ensure safe weight distribution.
Seats: Do not remove any seats from the vehicles.
Vehicle Security: Lock the van whenever it is unattended during the reservation period.
Roof Restrictions: Do not place or attach any items, equipment, or racks to the roof of the van.
Accidents and Emergencies: If an accident or emergency occurs, stop the vehicle in a safe location and do not move it unless necessary to prevent further harm or as directed by emergency personnel. Contact local law enforcement, if appropriate, and University Police at 336-758-5911. Once the appropriate authorities have been notified, inform an OCCE staff member.
Out-of-State Travel: For out-of-state trips, students must be accompanied by a Wake Forest University faculty or staff member.
No transporting/consuming of alcoholic beverages and/or smoking is permitted in the OCCE vans.
Drivers should never use cell phones while operating Division vehicles. Any violations may result in a loss of privileges.
Return Timing: Vans must be returned within one (1) hour of your return to campus.
Parking and Security: Return the van to its designated parking space in Lot J, behind Angelou Hall. Once parked, lock the van before leaving. Failure to secure the vehicle may result in additional charges.
Cleaning and Condition: Remove all trash and debris accumulated during your trip. Vans must be returned in the same condition in which they were received. If OCCE staff must clean the vehicle after its return, a cleaning fee will be charged to the individual or department responsible for the reservation. The minimum cleaning fee is $25.
Keys: Return the van keys and Trip Ticket promptly at the end of your reservation, in accordance with the established return procedures.
Policy Violations: Failure to return the van in good condition, late return of keys, or misrepresentation of approved drivers may result in the loss of future van-use privileges for the individual and/or organization responsible for the reservation.