OCCE Van Rental (Wake Forest Only)

The Office of Civic & Community Engagement owns two 7-passenger minivans, which are available to chartered student organizations, Wake Forest faculty, and university departments. The vans can be rented for purposes that are clearly connected to the mission of the Office. Examples include: transporting volunteers to opportunities in the Winston-Salem or surrounding community, taking a class to a community partner site for service learning, taking a group to visit a partner site, or hear a speaker off-campus.

There is no cost to rent the vans however, fees may apply.

Students planning to drive the vans must attend the Van Driver Safety Course. For more information, visit the PDC website.

Before making a request, please review our policies below.

Submit OCCE Van Request

Fall 2020 Van Rental

Due to space restrictions, limiting all passengers in the minivans to one individual per vehicle in response to COVID-19, the OCCE minivans will not be available for use throughout the Fall 2020 semester.

Any request to use the OCCE minivans from August-November 2020 will be denied. Use of the vans for the University community will be re-accessed for the Spring 2021 semester.

Terms & Conditions

  • This is a request only. You will receive an email when your request has been approved.
  • Vans are available on a first-come, first-serve basis. Requests must be made at least 48 hours before the requested checkout time. Rental requests made within 48 hours of the requested checkout time are not eligible for approval.
  • A valid driver’s license must be provided for each driver listed at the time the van keys are picked up.
  • Cancellations must be made no later than 24 hours prior to the pick-up time. Failure to notify may result in loss of future rental privileges.
  • Please return your van in the condition that you found it. Cleaning fees may be applied.
  • Van keys may be picked up from the Office of Civic & Community Engagement in room 503 on the 5th floor of Benson University Center. The office is open Monday-Friday, 9:00 AM-5:00 PM.

    OCCE Van Policies

  • Cost

    There is no cost for renting the vans when used locally throughout the Winston-Salem area. However, if vans are driven outside of Winston-Salem or out-of-state, we ask that they are returned with a full tank of gas. Failure to do so will result in a charge to the office or individual renting the van.

    Additionally, if vans are returned in poor condition and require cleaning, the individual or group responsible for the reservation will be charged a cleaning fee (minimum fee: $25.00).

  • Cancelling a Reservation

    Cancellations must be made at least 24 hours prior to van pickup time.

  • Alcohol Use

    No transporting/consuming of alcoholic beverages or smoking is permitted in the OCCE vans.

  • Drivers

    Office of Civic & Community Engagement vans may only be operated by approved student and faculty/staff drivers. At no time should anyone who has not been approved and/or trained as a driver operate these vehicles. To register for a training session, visit the PDC website.

    Vans may not be driven by individuals not formally affiliated with Wake Forest University (including alumni and community partners). For out-of-state reservations, students must have a faculty or staff member accompany them. All drivers must be listed on the reservation form.

    Each driver must pick up and sign for van keys. A valid Drivers License must be provided for review when securing keys.

    The driver or passenger(s) should ensure that a cell phone is in the possession of the traveling party for emergency contact purposes. Drivers should not text or call while operating the vehicle.

  • Picking Up Your Van

    Van keys must be picked up by the person who is going to be driving the van.

    Van drivers may pick up van keys from the Office of Civic & Community Engagement in room 503 on the 5th floor of Benson University Center . Please have your Driver’s License ready. The Office is open Monday-Friday, 9 AM-5 PM. Please pick up your keys, the hour before your reservation, or between 3:30-4:30 PM, if you are using the van after business hours.

    When picking up keys, the driver will receive a Trip Ticket, please keep this and turn it back in at the end of your reservation with the keys.

    Vans can be found in designated Facilities Management parking spaces in Lot J, behind Angelou Hall, at the right rear of the parking lot.

    Please inspect your van prior to leaving campus and report low gas tank, cleaning issues or damage to Jennifer Rubin at .

  • During Travel

    At no time should van passenger occupancy exceed 7 individuals.

    To the extent possible, distribute luggage/baggage evenly throughout the vehicles when in use/transport.

    Do not remove any seats from the vehicles.

    Vehicles must be locked when not in use during the reservation period.

    There should not be any items or racks placed on or affixed to the roof of the vehicles.

    In case of an accident or emergency, do not move the vehicle. Contact the local Police Department (if possible) and University Police (336-758-5911). Please notify an OCCE staff member once proper authorities have been notified.

    If driving the van out-of-state, students must have a faculty or staff member accompany them on the trip.

  • Returning A Van

    Please return your van within 1 hour of your return to campus.

    Vans must be returned to their designated parking spaces in Lot J behind Angelou Hall. Lock the van upon parking and returning it. Failure to do so may result in additional charges.

    Please remove all trash/debris accumulated during your trip. When returned, vans should be in the same condition in which they were received. If the OCCE staff cleans the vehicle after use, cleaning fees will be charged to the individual or department making the request. Minimum cleaning fee is $25.

    Failure to do any of the following: returning the van in good condition, returning the keys on time, or misrepresentation of approved drivers, will result in the loss of future vehicle use for the individual and/or organization.